You already spent a lot of time on drafting this slideshow. You simply want to finish. Every single slide is perfect, almost. And if not – who cares? You should care! Because looking a second time on your slides and optimizing small details turns your good presentation into an awesome slideshow. The best slideshows in the world have not been created perfectly. They were optimized after drafting them many times. Humans are especially good in one thing: criticizing. And if you take the time to criticize your own slides before sharing them, you will be able to make them awesome with a few clicks.
After putting all the relevant information into your slideshow, you should read again through the presentation and delete everything that is not totally necessary to understand the slides. Be generous and reduce unnecessary text as well as unnecessary slides. The key of a successful presentation is its density – the maximum quality within the minimum of words. Of course, you should only reduce text where it makes sense. If your viewers are not able to understand the slide anymore, it was too much. On top of deleting text, you should also try to rephrase terms in a simpler way. The easier your presentation can be read, the better will the experience be.
Rephrasing complicated terms is already one of the key elements of optimization. As mentioned in the introduction, humans are pretty good at criticizing. You can benefit from this behavior and invite one of your colleagues to have a look on your slides. Don’t take criticism personal – it is your chance to create a perfect presentation! After that, you should have a second look on the graphics and pictures. Do they really help the reader to understand the slide? That’s their job and if they don’t fulfill it, you should replace them. Optimizing presentations can be a lot of work, or a lot of fun. This mainly depends on your view on optimization. If you think about this step as critical for making a good presentation amazing, it will be much easier to spend time on optimizing slide decks.
It sounds stupid to mention proofreading. Everybody proofreads. But most people still share presentations with many mistakes. Grammar issues, misspellings, wrong page numbers and many other small mistakes turn your presentation into a nightmare. Avoid that and really proofread. In best case, you should use multiple devices for proofreading. Start with proofreading on your notebook, continue with proofreading on your smartphone and print your presentation afterwards for the final control. By proofreading, you will also find some more details which you forgot to optimize beforehand.
Repeating the previous tips is crucial for successful slideshows. Which one exactly? All of them! At least once, better twice. After reducing text, optimizing slides and proofreading, you should start again at the first step and reduce again. In the best case (and if you still have enough time), you should take one day of break between the first and the second enhancement. After that, your presentation will be much better than the initial one. You can easily check that yourself by comparing them. Now, your slideshow is ready for your audience!
The only way to really learn how to make awesome presentations is to analyze your last ones. The more information you get from your audience, the better will your next slideshow become. Where did your viewers have questions? Which slide did they like in particular? Where did they leave the presentation and how many of them did return? It can be very useful to share your presentation through web platforms which integrate detailed analytics in your slides. Of course, it is also possible to ask your viewers about feedback in person. Whatever strategy you prefer for analyzing your slides – make sure that you do it regularly. After following these 5 tips, you will soon automatically create awesome presentations without the need of much optimization.
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